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Bilingual School Secretary, Holy Infancy School
Location:
Bethlehem, PA
Description:
DIOCESE OF ALLENTOWN Holy Infancy School, Bethlehem Position Description Job Title: Bilingual School Secretary FLSA: Non-Exempt Job Status: Full Time Reporting Functions: Reports to Principal Job Function: Oversee the daily operation of the school office; act as secretary to the Principal. Duties include but are not limited to, answering, and directing all incoming phone calls, maintaining the daily attendance of all teachers and administrators, and maintaining school calendars. Must type 65 WPM or higher. *** NOTE: Applicants must submit a cover letter and resume to be considered for this position. Duties and Responsibilities: Oversee the daily operations of the school office. This includes answering and redirecting incoming telephone calls and delivering messages to the Principal and/or staff. Greet and assist all parents/visitors to the school, and escort visitors to various parts of the school when necessary. Welcome all visitors with hospitality and patience to respond to their requests. Distribute incoming mail/packages to appropriate staff members. Prepare items for mailing; collect outgoing mail; prepare bulk mailings. Maintain inventory of and order all office supplies including supplies for teachers; be proactive when ordering paper, cartridges, envelopes, and labels so that the school has always as ample Receive all products and check all purchase orders for accuracy. Operate fax machine and duplicator for Principal as needed; restock paper in copiers so that paper is full at the beginning of each school Maintain permanent records for all students; record any changes (address, telephone, contact information, etc.). This includes transfers, enters and withdrawals. Keep all files well organized and accurate for providing up-to-date references and audit Maintain the daily attendance records for both students and school staff. Assist with the preparation of any necessary substitute teacher coverage. Administers first aid to sick and injured students and contacts the nurse and parents. Type and proofread letters for the Principal and other communication from the school including thank you notes to donors; duplicate forms as needed. Check all spelling for accuracy. Assist with the updating of the school website along with promotional materials for the school. Prepare annual Textbook & Instructional Material System orders each May and June; enter all information into the database/NPIS for purchasing. Keep the school office tidy and ensure that all office supplies are in their place; always keep the supply closet neat and Provides information concerning school policies, procedures, actions, activities, and schedules as appropriate; maintains school calendar and serves as coordinator of calendar Assemble and maintain information for school calendars both online and for monthly distribution to faculty/staff. Administer all ACT 195/90 orders. Prepares school-home communications such as: back to school packets, fliers, reminders which may include the scheduling, compiling, typing, paste-up, printing, and Contact vendors including copy machine company when repairs are needed or when Become familiar with the Student Crisis Assistance Manual to assist the principal and staff with any emergencies that may arise; assist in all fire/tornado/active shooter Any other duties assigned by the Pastor or Principal. Educational Requirements: A High School Education and/or Associate's Degree At least 3 years' experience as a school Skills, Knowledge and/or Abilities: Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that conforms with the teachings of the Catholic Church. Use of a computer and other office equipment (copiers, faxes, ). Knowledge of Microsoft Word/Excel. Ability to communicate effectively both orally and in writing (English/Spanish). Excellent organizational Ability to maintain confidentiality, independently, and discreetly handle High degree of integrity, loyalty, and dependability and have a strong work Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 30 pounds. Vocal communication is required for expressing or exchanging ideas using the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Requires the use of office equipment including telephone, personal computer, keyboard, copier, and fax machines. Must have some website and social media skills. Working Conditions: Office environment. This is a year-round, full-time position; hours are Monday through Friday, 7:30 AM to 4:00 PM with ½ hour unpaid lunch. May need to stay after normal hours occasionally to attend a meeting or assist during special occasions. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements. Interested applicants must submit a cover letter and resume via iSolved Hire or to the following: Principal Jeanne Negron-Garcia Email: XXXX@holyinfancy.k12.pa.us EOE M/F/D/V
Company:
Diocese Of Allentown
Posted:
May 9 on ApplicantPRO
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More About this Listing: Bilingual School Secretary, Holy Infancy School
Bilingual School Secretary, Holy Infancy School is a Clerical Secretary Job at Diocese of Allentown located in Bethlehem PA. Find other listings like Bilingual School Secretary, Holy Infancy School by searching Oodle for Clerical Secretary Jobs.
Bilingual School Secretary, Holy Infancy School is a Clerical Secretary Job at Diocese of Allentown located in Bethlehem PA. Find other listings like Bilingual School Secretary, Holy Infancy School by searching Oodle for Clerical Secretary Jobs.